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Privacy Policy

Last updated: 29 October 2025

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1. Introduction

 

TRINITY BAPTIST CHURCH TENTERDEN (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and store your personal information when you visit our website tbctenterden.com, contact us, or engage with our church community.

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We are the data controller for the purposes of data protection law in the United Kingdom.

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2. Who We Are

 

Church Name: TRINITY BAPTIST CHURCH TENTERDEN
Address: Trinity Baptist Church, Ashford Road, Tenterden, Kent, TN30 6LR
Email: contact@tbctenterden.com
Phone: 01580 764992
 

3. What Information We Collect

 

We may collect and process the following personal data:

  • Contact details: name, email address, postal address, and telephone number.

  • Website usage information: IP address, browser type, and cookies (see section 8 below).

  • Communication records: messages sent through our website, email, or social media.

  • Event participation: information you provide when registering for services, groups, or events.

  • Donation details: if you give financially, we may collect payment or Gift Aid information.

  • Volunteer or staff data: if you serve or work with us, we may collect relevant background information (e.g. references or safeguarding checks).

 

4. How We Use Your Information

 

We use your personal data to:

  • Respond to your enquiries and provide pastoral care.

  • Manage church membership, groups, and activities.

  • Process donations and Gift Aid claims.

  • Send newsletters, updates, and event information (with your consent).

  • Maintain our website and improve its security and functionality.

  • Comply with legal or safeguarding obligations.

 

5. Our Legal Basis for Processing

 

We process your personal data under one or more of the following legal bases:

  • Consent – when you opt in to receive communications or submit personal information voluntarily.

  • Contract – when processing is necessary to fulfil a service or agreement with you.

  • Legal obligation – for example, maintaining Gift Aid records or safeguarding compliance.

  • Legitimate interests – to run our church effectively and communicate with our members.

 

6. How We Store and Protect Your Data

 

We take appropriate technical and organisational measures to protect your personal information from loss, misuse, or unauthorised access.
Your data is stored securely on protected systems, and we only retain it for as long as necessary to fulfil the purposes set out in this policy.

 

7. Sharing Your Information

 

We will not sell or rent your data to third parties.
We may share your data only with:

  • Trusted service providers (e.g. email or website hosting services) who process data on our behalf.

  • HMRC, for Gift Aid purposes.

  • Law enforcement or safeguarding authorities, if required by law.

All third parties are required to keep your data secure and use it only for the purposes specified by us.

 

8. Cookies and Website Analytics

 

Our website may use cookies to improve your browsing experience and help us understand how visitors use the site.
You can control or delete cookies through your browser settings.
For more information, see our Cookie Policy [link to separate cookie policy].

 

9. Your Rights

 

Under the UK GDPR, you have the following rights:

  • To access the personal data we hold about you.

  • To request correction of inaccurate data.

  • To request deletion of your data (“the right to be forgotten”).

  • To restrict or object to how we process your data.

  • To withdraw consent at any time (where processing is based on consent).

  • To lodge a complaint with the Information Commissioner’s Office (ICO):
    https://ico.org.uk/make-a-complaint/

To exercise any of your rights, please contact us using the details above.

 

10. Updates to This Policy

 

We may update this Privacy Policy from time to time to reflect legal or operational changes.
The latest version will always be available on our website with the date of the last update.

 

11. Contact Us

 

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Data Protection Contact: 
Email: contact@tbctenterden.com
Address: Trinity Baptist Church, Ashford Road, Tenterden, Kent, TN30 6LR

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